Executive & Administrative Operations Manager

Confidential search. This role is run discreetly through our retained executive search partnerships. The hiring organization, leadership structure and interview process are shared with qualified candidates as they progress through the search.

Confidential search. An established organization is seeking an experienced Executive & Administrative Operations Manager to provide high-level executive support, administrative leadership, team coordination and operational oversight. This senior leadership role suits a highly organized professional who can operate with discretion, manage competing priorities and be a dependable partner to senior executive leadership. Competitive package plus benefits.

What you'll do

• Provide high-level administrative and organizational support to senior executives
• Manage calendars, meetings, appointments and competing priorities, including agendas, materials and follow-up actions
• Prepare correspondence, reports, presentations and other executive materials
• Handle sensitive organizational and executive information with strict confidentiality
• Oversee day-to-day administrative activities and establish efficient processes, procedures and documentation
• Identify administrative bottlenecks and recommend practical improvements
• Coordinate activities across internal teams and departments and follow up on deliverables and deadlines
• Facilitate communication between executives, managers, employees and external contacts
• Act as a professional point of coordination with internal and external stakeholders
• Assist leadership with planning, scheduling, reporting and administrative coordination
• Prepare meeting notes, action items, status updates and follow-up documentation
• Track progress against key administrative and operational commitments

What we're looking for

• Significant experience in executive support, administrative management or operations coordination
• Demonstrated experience supporting senior executives or organizational leadership
• Strong organizational and time-management skills with excellent attention to detail
• Experience coordinating multiple teams, projects, schedules and priorities
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with sound judgment
• Ability to work independently while coordinating effectively with teams
• Strong proficiency with common business productivity and administrative tools
• Ability to remain organized and effective in a fast-paced environment

Nice to have

• Experience supporting C-suite or board-level stakeholders
• Background in operations or project coordination alongside executive support
• Experience improving administrative workflows and documentation standards
• Familiarity with modern collaboration and workflow tools